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Ibcos Computers is a well-established Software Solutions supplier to the Agricultural, Ground Care, Construction, Material Handling, Commercial Vehicle and Industrial Dealer markets. We have over 25 years of practical experience in these industries building up a wealth of knowledge with support, training and consultancy staff well versed in your business challenges.
Our continued involvement in these specific vertical markets has resulted in strong relationships with many of the manufacturers and importers/distributors. This continued close relationship has led to the development of many electronic links and interfaces. This is a fundamental strength of our business proposition and this will continue to be a strong focus of future software development.
IBCOS GOLD is a fully integrated business management system designed specifically for use by Dealers, Distributors, Importers and Hire Companies. Individual programs are taken from the suite to cover the required areas of operation and installed to match the company’s requirements.
Features and Benefits of IBCOS GOLD
Sales - Prospecting, Order Processing, Bar Coding, Cash Till, Invoicing
Parts - Inventory Management, Purchasing, Stock Checks, Issues/Returns, Inter-Depot Transfers
Wholegoods - Serial Number Tracking, FIFO Control, Invoicing, Self Bill, Warranty, Commissions
Workshop - Invoicing jobs, PDI and Warranty, Labour Analysis
Accounts - Sales, Purchase and Nominal Ledgers, Payroll, Cash Book, Multicurrency, Multicompany, Multidepot
Miscellaneous - Wholegoods to WWW, Fax and email links to IBCOS GOLD and Internal email
The Features and Benefits of IBCOS GOLD
Comprehensive Multi Company, Multi Depot/Branch, Multi Currency system.
Fully Integrated Business Management System.
Available in both Windows and Classic Views for a Dual Environment.
Quick and easy data entry.
Powerful search facilities.
Drill down facilities to interrogate the underlying data.
Data processed in real time with no requirement for end of day routines.
Comprehensive security.
Documentation produced may be printed, emailed or faxed.
Direct report and data export to Microsoft Excel.
Fully ODBC Compliant.
Choice of server operating system.
IBCOS GOLD modules to help you with your SALES
Sales Prospecting
The Sales Prospecting module is designed to help proactive selling in an environment that has always been reactive. It provides the opportunity to actively market customers based on past experience. Records can be maintained of potential customers and these contacts can be actively marketed. An export routine allows data managed in Gold to be used for analysis or mail merge using the Microsoft Office suite.
Sales Order Processing
The purchase ordering routines enable central buying routines and depot ordering. When a customer orders an item that is out of stock this module can automatically raise a purchase order or add to a suggested order, and then monitor the order’s process through delivery to automatic invoicing.
Bar Coding Facility
This module allows you to create your own bar coding system or to adopt one of your industry standards. Once the labels have been printed and attached to the parts, the barcode can be scanned, identifying the correct price/ discounted price and thus reducing queues and errors at your parts counter.
Cash Till Program
Links to a till drawer and till slip printer for counter cash sales.
IBCOS GOLD modules to help you with your STORES
Links with Suppliers
Many suppliers offer CD-ROM electronic parts catalogues or on-line links to establish part number identification. Most offer price cd's to ease update of stock files. Automated routines for ordering parts are available online by Email or by fax. Ibcos incorporates these seamlessly into IBCOS GOLD.
Inter-Depot Transfers
Inter Depot Transfers may be used to order the transfer of goods from other depots.
Issues to Workshops and Sales
Comprehensive links with Point of Sale and Stock Ordering.
Automatic generation of picking lists for workshop jobs.
Control of van stocks.
Lost sale reporting and analysis.
Stock Control
A major aspect of the working capital of a dealership
Reports are available to show :
Stock Valuation and Movement.
Sales History.
Parts Profitability.
Pareto/ABC Parts Analysis.
Stock Turn Analysis.
Full stock check routines extract the stock to be checked, allow input of the actual stock count, create automatic adjustments and print a range of reports.
IBCOS GOLD modules to help you with your WHOLEGOODS/VEHICLES
Stock
Comprehensive details of machines held in stock with full specifications and serial numbers.
Serial and Batch Control for Horticultural machines.
Ordering
Covers all requirements from placing an order on a supplier to raising an invoice to the customer.
Costs
Cost analysis including links to the workshop for the capture of PDI costs and to Purchase Ledger for the processing of supplier invoices.
Invoicing
Routines provide: Pro-forma Invoice, Order Acknowledgement, Draft Invoice, Final Invoice with automatic processing of accrual reversal. Self billing routines for part exchange are included. Deposit and finance information may also be recorded.
Quotations
Can be raised and given to the customer or just used to provide internal control over the profit prospect on any deal. Quotes can be automatically converted to order.
Warranty
All repairs carried out under warranty automatically generate claims on the supplier, showing loss and gain by manufacturer.
Commissions
Automated routines to calculate commission due to representatives on completed sales.
Analysis
Financial analysis showing a full audit of the Unit Sales from GRN to final invoice including PDI costs, bonuses and all other costs incurred.
Traceability
By serial number, registration number, purchase order number, supplier, customer, and more. Full history of workshop activity for the entire life of the unit.
IBCOS GOLD modules to help you in your WORKSHOPS
Fully integrated with Parts, Wholegoods, Hire and the Ledgers the Workshop system handles the day-to-day performance and reporting of workshop activities.
Includes fully comprehensive invoicing procedures and facilities for monitoring workshop sales.
The Warranty system includes electronic links to many manufacturers.
Based on the job card principle, parts and labour are issued to the job along with technician instructions and a consumable or mileage charge if required via a charge table. Manufacturers' standard hours for each task can be added, together with standard instruction sets, job stories and kit parts - saving time and errors.
Batch entry facilities for Parts and Labour entry. Automated timesheet routines via Fitter Bar-Coding.
The Workshop Diary can be used for job scheduling.
A full reporting facility provides :-
Service History.
Work in Progress reports.
Invoice and Sales Analysis.
Fitter Performance and Utilisation.
Warranty system reports.
IBCOS GOLD modules to help you with your ACCOUNTS
Financial Ledgers
All the standard features of accounts including consolidation from multiple depots.
Sales Ledger
The Sales Ledger module holds full details, including customised analysis, on each customer with links to a Postal Address File for quick entry of new customers. All sales documents raised in other modules automatically update the Sales Ledger in real time. The built in letter writer allows debtor letters to be recorded and sent to ranges of customer accounts with a tracking record created on each account..
Purchase Ledger
The Purchase Ledger Module holds full supplier details including statistical analysis of purchases and payments. Automatic and manual payment routines are used to pay suppliers by: Cash, Cheque, Credit Transfer and BACS. Purchase documents processed through the other modules are updated to the Purchase Ledger in real time.
Nominal Ledger
The Nominal Ledger captures, analyses and reports all transactions providing accurate up to the minute reporting on Trial Balance, Departmental Profit, Branch Profit, Profit and Loss and Balance Sheet. The Intrastat facility records all imports and exports for reporting purposes.
Cash Book
The Cash Book is fully integrated with the accounts ledgers. Multiple cash books can be run with routines for transfer of funds. Includes easy reconciliation of the bank statements.
Multi Currency
Invoices, statements and reports can be printed in more than one currency and all enquiry screens show a quick conversion of currency.
Exchange rate loss and gain reporting.
Payroll
Multiple payroll types allow you to cater for all payment frequencies. Postings from the payroll can be made automatically to the nominal ledger if required.
Any tax, national insurance and legislative change requirements are distributed automatically by Ibcos Computers.
IBCOS GOLD modules - MISCELLANEOUS
System Manager
All the IBCOS GOLD modules are linked together by a System Manager module. This gives enormous flexibility as modules and depots can be added as and when required. This module also controls the security of the system, restricting unauthorised access.
Wholegoods to WWW
Allows your Wholegood stock to be uploaded automatically to your website complete with pictures, extra descriptions of the products and alternative pricing.
Fax Links
Automatically fax invoices and documents. For example, statements to customers or remittances to suppliers.
Internet Services
Operated by ibcos.net, offering Website design, maintenance and promotion, backed by Internet service provision and access. See our Internet Services page for more details.
Central Email
Allowing ease of communication within your operation - email on each desktop courtesy of the internet and Ibcos.
If what we have to offer is of interest to you, or you would like to request a software information pack, we would like to talk to you. Visit the Contact page for ways to contact us.
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